Sponsored Projects Accounting

A-21 (2CFR220)

A-110

A-133

A-133 Audit report letter for pass-through entities (prime awardees)

Agreement Between OCG and the CU Foundation (Grants vs. Gifts): on OCG Web

Allocating Sponsored Project Funding on More than One Campus APS

ARRA–University website (American Recovery and Reinvestment Act)

Award Receipt and Administration on OCG website.

Budget Deviations and Other Project Changes (Organizational Prior Approval System, OPAS): on OCG website.

Checklist for PIs who Terminate or are on Extended Leave

Close Out Procedures for CU-Boulder

Cost Sharing Policy for CU-Boulder

• Cost Sharing Addendum form

• Third Party Cost Sharing Contributions

Cost Transfer Guidelines/Procedures

Cost Transfer Journal Entry Help Page

Council on Government Relations. COGR addresses policies and technical issues involved in the administration of federally sponsored programs at universities.

DAICR Policies and Procedures: Reimbursement of Costs Incurred by Departments and Institutes in Support of Research.

Direct Cost Policy (see F&A below)

• Typical Direct and Indirect Costs (F&A). 

DS-2 Disclosure Statement for the University of Colorado Boulder

DUNS Number for Sponsored Projects is 00-743-1505.

Effort Reporting System

ePER (electronic Personnel Effort Reporting)

eRA – Electronic Research Administration portal for grants administration by InfoEd

Equipment Purchase Approval on the OCG website.

Expenses decision flowchart to determine if an expense can be charged to a project

F&A Facilities & Administrative Costs

• Indirect Cost Rate Negotiation Agreement with HHS

• Typical Direct and Indirect Costs (F&A)

• F&A Rates, History and Projection

• Departmental Administration Indirect Cost Recovery (DAICR) VC Research policy

• Direct Cost Policy VCR policy

• Sponsored Projects Accounting chapter 14 of The Guide see A-21 pages 19-23

Fellowships one-page resource

Fiscal Roles on Sponsored Projects Q&A

Government-Owned Property on OCG Web.

Graduate Assistants & GPTI Salary Scroll to "Graduate Student Appointment Manual" and select "Salary Tables."

HIPAA Health Insurance Portability and Accountability Act summary

Indirect Costs (see F&A above)

Intellectual Property links from Technology Transfer website

• Discoveries and Patents

  • Regent Policy

  • Administrative Policy Statement

  • Committee on University Discovery

• Educational Materials

  • Regent Policy

  • Administrative Policy Statement

International visa information for visiting scholars

IRB Institutional Review Board. The Human Research Committee (HRC) is the IRB on the Boulder campus. An IRB reviews and approves research involving human subjects

Journal Entry on Sponsored Projects Information and format needed

Inventions and Patents on OCG website.

Links to Funding Agency Home Pages from OCG Web:

• Federal Agencies

• Non-Federal Agencies

• State of Colorado

NIH Grants Policy Statement

No-Cost Extension on OCG website.

NSF Grants Policy Manual

OCG trainings, classes, brown-bag lunch schedule

Office of Contracts and Grants, CU-Boulder (OCG)

OMB Circular A-21

OMB Circular A-110

OMB Circular A-133

OPAS – Organizational Prior Approval System Link to OCG for budget deviations and other project changes.

Other Non-University Owned Property on OCG Web.

Over-expenditure on Contract and Grant Accounts Policy for CU Boulder effective January 1997.

Participant  Support Costs Policy and Procedures

Payment info – Contact Maribel Markham, 303-492-6446

Pending Awards and Authorization for Account Set-Up on OCG Web.

Personnel Effort Reporting Policy for CU-Boulder

Petty Cash Instructions to set up a Fund 29 petty cash fund to pay study subjects in multiple Fund 30 sponsored projects.

Policies and Procedures for the Reimbursement of Costs Incurred by Departments and Institutes in Support of Research on OCG website.

Policy to Recover Costs Due to Deficit Spending (charging interest to departments for flagrant overspending) on OCG website.

Pre-Award Costs on OCG website.

Project Management on OCG website. 

Q&A about sponsored projects mailing

Q&A about sponsored projects telephones

QRC for Sponsored Projects Lists allowable costs by account code. Created by UCD.

Referring Awards to Legal Counsel on OCG website. 

Referring Awards to Tech Transfer on OCG website.

Research Administration – Office of Vice Chancellor for Research

Responsibilities for Sponsored Programs Grant and Contract Administration on OCG website.

Revenue – Sponsored Project Revenues APS

• GASB 33 Impact on Recognition of Sponsored Project Revenues FPS

• Documentation of GASB 33 Recognition of Sponsored Project Revenues FPS

• Analysis of Sponsored Project Revenues from Private Foundation FPS

• Revenue Decision Matrix for Distinguishing Gifts, Sponsored Projects and Auxiliary and Self-funded Revenues. Adapted from the Revenue APS suite.

Review and Negotiation of Awards on OCG website.

Sponsored Project Revenues APS (see Revenue above for complete APS/FPS list)

Sponsored Research Policies APS

Sponsored Projects Accounting Unit of ABS

Study Subjects Q&A

Study Subject Payment Instructions to set up a Fund 29 petty cash fund to pay study subjects in multiple Fund 30 projects.

Study Subject Payment Log template

Subrecipient Invoice Template

Subrecipient Monitoring Guide

Summer Appointments: This link goes the College of Arts and Sciences Budget Office web page which includes information on the 3/9ths Rule, Summer Research Funding, Data Change Request, Summer Chair Stipend, and Summer Salary Limitations. When arriving at this page, scroll to Summer Appointments and Policies and Procedures.

Summer Session Faculty and Student Faculty Appointments: Memo from the Director of the Summer Session.

Technology Transfer Office

Third Party Cost Sharing Contributions

Transfer of the Principal Investigator to Another Institution on OCG website.

Travel Authorization information on OCG website

Travel Approval Form developed by SPA and used for departmental travel authorization and recommended for all travel paid by Fund 30/31

Vice Chancellor for Research