ABS_FORMS


	Accounting and Business Support
This table is used for spacing and layout only. It contains no data.
This table is used for spacing and layout only. It contains no data.

Finance Forms

Accounts Receivable

Aged Trial Balance and Certification Use this form to prepare monthly Accounts Receivable reports for the Boulder campus. Excel file.

Annual Reporting Form Excel file.

Credit Authorization Information Word file.

New Account Worksheet for Central Collection Services Links to the Forms and Reports page of the CCS website. Select New Account Worksheet and enter your client code that CCS assigned to you for both Username and Password. This code begins with "GFB." The New Account Worksheet is used to refer past due accounts receivable to CCS.

Agency Affiliation Agreement

Agency Affiliation Agreement To establish Agency affiliation with the University.

Cash-Related Forms

Cash Receipt Form There is no link to this form. Call the Office of Cash Manage-ment at 2-7219 to request Cash Receipt forms or pick them up in Regent Hall.

Petty Cash and Change Funds Form Use to establish or modify a petty cash fund or change fund.

Payment Voucher Use to fund Change or Petty Cash Funds. Write "Petty Cash Custodian" or "Change Fund Custodian" after your name in the Payee field.

Subject Payment Log Use to record payments to study subjects in sponsored projects when individual receipts are not issued to subjects.

Chart of Accounts (COA) Forms

COA-Lite This is a Boulder campus form for most of the common Chart of Accounts requests, designed for ease of use. You can use this or Original COA.

Chart of Accounts Form The original style chart of accounts form. Send completed form to accounting@colorado.edu.

Journal Source To add or modify Journal Source information.

Finance System Access and Security Forms

Finance System Access and Security Forms Links to the University Information Systems (UIS) Access & Security – Financial or HR System webpage.

Foundation and Gift Forms

Fundraising Authorization Used to create a Fund 34 used for fundraising

Gift Fund Form (GF) Use to create or modify a Gift Fund 34.

Gift in Kind Acceptance Use to accept non-monetary gifts of $5,000 or more

Quasi Endowment Liquidation Form

Transfer Funds Form Use for non-routine gift funds transfers

Interdepartmental Invoice (IN) Form

This multi-part form is used to record the sale of goods or services between departments. Obtain forms from ABS by email request: accounting@colorado.edu. Specify whether you want the long IN or the short IN, the number of forms (25 or 50 forms per package respectively, but you can order fewer) and include your campus box number. The INs will be delivered to you through campus mail. If you have questions, please call 2-3166.

Records Disposition Form

Records Disposition Log use when departments dispose of University Records. For more information, see the Records Management page.

Procurement Service Center (PSC) Forms

NOTE: Please obtain these forms directly from the PSC Forms page for the most current form and for links to helpful information and applicable policies.

General Get PSC forms

Alcohol Purchase Authorization For alcohol purchases for official functions or conferences.

Alcohol Usage Log To log reductions in the chancellor/president alcohol inventory

Campus Location Creates/updates campus Ship To/Location codes.

Delegate Authorization Create delegates in the Expense System

Direct Deposit Modification for deposit of non-payroll payments

Official Function Use when OF exceeds $100 in total qualified cost

Recognition Reporting To authorize & report recognition awards, rewards, prizes.

Tax Exempt Certificates To give to vendors

W-8 For completion by vendors who are foreign nationals or foreign entities

W-9 for Vendors (blank) For completion by vendors

W-9 signed by CU To furnish to entities that need a W-9 from CU

Payable Services Get PSC forms

Business Role Substantiation To substantiate business purpose of travel

Honorarium Used for honorariums greater than $75.

Payment Voucher To authorize invoice payment when PO or other commitment voucher is not applicable, and reimbursements to individuals (not travel related).

Petty Cash To request establishment or modification of a petty cash or change fund and to accept custody of that fund.

TAP Travel Authorization Program.

Travel Card Application To apply for individual U.S. Bank Visa travel card.

Travel Mileage Log To document business miles driven in your personal vehicle.

Travel Voucher Authorizes travel reimbursement to individuals.

Warrant Adjustment To cancel and/or request a reissue of a warrant

Purchasing Get PSC forms

Advance Payment to Vendors To request full or partial payment to vendor prior to receiving goods or services.

Approving Official Application for Procurement Card transaction approval.

Cardholder Application for Procurement Card.

Conflict of Interest Evaluation for purchase of goods or services.

Delegation of Tasks by Approving Official for Procurement Card.

Department Liaison Designation for Procurement Card.

Personal Technology Responsibility Certification form required to obtain wireless telecommunications (cell phone, PDA).

Procurement Card Change To update information (not to cancel)

Procurement Card Close To cancel a card.

Reallocator Application To request new or different ProCard access.

Rental Copier Order To rent a copier under state price agreements.

RFP Information To assist in the drafting of a Request for Proposal (RFP).

Scope of Work To hire an individual as a consultant or independent contractor.

Sole Source Justification Documents need for specific brand and/or supplier.

Unavailable Documentation If required receipt missing on ProCard transaction.

Vendor Show Approval Requires prior approval from the Director of Purchasing.

Violation Notification To document Procurement Card violations.