Date       Day     Time¹     Deadline Description
 

Nov 2      Mon                     Budget Journal Entry cutoff for October. A&S units submit all budget change requests to the A&S Budget Office by the A&S deadline.
Nov 2      Mon                     As month end close nears, check for unposted journals that you need to correct, approve, or delete.⁴

Nov 3      Tue      6:00    T Finance System campus close for October. Do not create, validate, approve or post October journals after 6:00pm—they do not post & are deleted. Note: the cutoff for fund 30/31 & 34 journals was October 27, 6:00pm.³

Nov 4      Wed    4:00         All unposted October journals that are not copied and assigned a future date or saved in incomplete status will be deleted.

Nov 5      Thu      5:00         Time collection for October 31 biweekly pay period.²
Nov 5      Thu      6:00         Gift expenses sent to CUF for next Monday wire transfer.

Nov 12    Thu      6:00         Gift expenses sent to CUF for next Monday wire transfer.

Nov 16    Mon     5:00         Time collection for November monthly pay period.²

Nov 17    Tue      5:00         Time collection for November 14 biweekly pay period.²

Nov 18-20   W-F      3 days     HR Production down for payroll processing.²

Nov 19    Thu      6:00         Gift expenses sent to CUF for next Monday wire transfer.

Nov 20    Fri                        Reminder to submit any required documentation needed for SPA or gift JE approval ahead of following business day’s SPA/Gift journal deadline.^3,4
Nov 20    Fri        4:00         Allocation changes and creates for current month business. Send to Lynda.Reisinger@colorado.edu or call 2-8646.

Nov 23    Mon     4:00         Data Control to receive INs for this month’s business. Send INs to Lynda Reisinger, Data Control, 579 UCB.
Nov 23    Mon     6:00         Creation, validation, & departmental approval of cost transfers & PETs for fund 30/31 projects & fund 34 gift journals for current month. No exceptions.^3,4

Nov 24    Tue      6:00         Gift expenses sent to CUF for November 30 month end wire transfer.

Nov 26-27   Thu-Fri                Campus closed for Thanksgiving (hence some earlier deadlines).

Dec 1       Tue                      Budget Journal Entry cutoff for November. A&S units submit all budget change requests to the A&S Budget Office by the A&S deadline.
Dec 1       Tue                      As month end close nears, check for unposted journals that you need to correct, approve, or delete.⁴

Dec 2       Wed    6:00    T Finance System campus close for November. Do not create, validate, approve or post November journals after 6:00pm—they do not post & are deleted. Note: the cutoff for fund 30/31 & 34 journals was November 23, 6:00pm.³

Dec 3       Thu      4:00         All unposted November journals that are not copied and assigned a future date or saved in incomplete status will be deleted.

FOOTNOTES
¹Times are p.m. unless otherwise noted. No time means the sooner the better.
²Observe payroll deadlines so funding distribution corrections from payroll suspense and/or changes are in place before the next payroll run. PBS has the most current & complete payroll calendar.
³Tips: 1) Don’t mix fund 30/31 or 34 JEs with other funds or with each other in the same JE. This slows approval and delays non 30/31/34 lines from posting. 2) Plan for HRMS downtimes to meet PET dead­lines. 3) Contact Hua Xu, 2-1679 for project cost transfers & Carrie Howard, 2-1071 for gift JEs.
⁴Routinely check for unposted journals to correct, validate, approve, or that need info for Hua or Carrie.

Month – FY10	Campus GL closes 6:00 p.m. on
July closed	August 4, 2009
August closed	September 2, 2009
September closed	October 2, 2009
October closed	November 3, 2009
November	December 2, 2009
December	January 5, 2010
January	February 2, 2010
February	March 2, 2010
March	April 2, 2010
April	May 4, 2010
May	June 2, 2010
June	per year-end closing calendar