Aug 28 Thu    5:00     Time collection for August 23 biweekly payroll.²

Sep 1   Mon               Labor Day holiday^.

Sep 2   Tue                Budget Journal Entry cutoff for August. A&S units should submit all budget change requests to the A&S Budget Office by the A&S deadline.
Sep 2   Tue                As month end nears, check for unposted journals that you need to correct, approve, or delete.^3,4

Sep 3   Wed   6:00  ÆFinance System campus close for August. Do not create, validate, approve or post August journals after 6PM—they do not post & are deleted^.

Sep 4   Thu    4:00      All unposted August journals that are not copied & assigned a future date or saved in incomplete status will be deleted.
Sep 4   Thu    6:00      Gift expense calc to CUF for next Monday wire transfer^.

Sep 11 Thu    5:00      Time collection for September 6 biweekly pay period.²
Sep 11 Thu    6:00      Gift expense calc to CUF for next Monday wire transfer^.

Sep 16 Tue    5:00      Time collection for September monthly pay period.²

Sep 17-19     3 days   HR Production down for payroll processing.²

Sep 18 Thu    6:00      Gift expense calc to CUF for next Monday wire transfer^.

Sep 19 Fri      4:00      Allocation changes and creates for current month business. Send to Lynda.Reisinger@colorado.edu or call 2-8646^.

Sep 25 Thu                Reminder to submit any required documentation needed for SPA or gift JE approval ahead of tomorrow’s journal deadline.^3,4
Sep 25 Thu    4:00      Data Control to receive INs for current month’s business. Send INs to Lynda Reisinger, Data Control, 579 UCB.
Sep 25 Thu    5:00      Time collection for September 20 biweekly pay period.²
Sep 25 Thu    6:00      Gift fund expense calc to CUF for 9/30 month end transfer^.

Sep 26 Fri      4:00      Creation, validation, & approval to post cost transfers/PETs for fund 30 projects/fund 34 gift journals for current month. No exceptions.^3,4

Oct 1    Wed               Budget Journal Entry cutoff for September. A&S units: submit all budget change requests to the A&S Budget Office by the A&S deadline.
Oct 1    Wed               As month end nears, check for unposted journals that you need to correct, approve, or delete.^3,4

Oct 2    Thu    6:00  ÆFinance System campus close for September. Do not create, validate, approve or post September journals after 6PM—they do not post & are deleted^.

Oct 3    Fri      4:00     All unposted September journals that are not copied & assigned a future date or saved in incomplete status will be deleted^.

Footnotes
¹Times are p.m. unless otherwise noted. No time means the sooner the better.
²Observe payroll deadlines so funding distribution corrections from payroll suspense and/or changes are in place before the next payroll run. PBS has the most current & complete payroll calendar.
³Tips: 1) Don’t mix fund 30/31 or 34 JEs with other funds or with each other in the same JE. This slows approval and delays non 30/31/34 lines from posting. 2) Plan for HRMS downtimes to meet PET dead­lines. 3) Contact Hua Xu, 2-1679 for project cost transfers & Carrie Howard, 2-1071 for gift JEs.
⁴Routinely check for unposted journals to correct, validate, approve, or that need info for Hua or Carrie.

Month – FY09	Campus GL closes on
July	August 4
August	September 3
September	October 2
October	November 4
November	December 2
December	January 5
January	February 3
February	March 3
March	April 2
April	May 4
May	June 2
June	per year-end closing calendar